Free Sales Invoice Templates
Built for sales professionals, account managers, and growing businesses. Choose from ready-to-use sales invoice templates to easily track product sales, commissions, and deal performance. Here's how to create a sales invoice in PDF format — add your products, apply tax, and export in seconds.
Excel Invoice Template (.xlsx)
Pre-built formulas, auto-calculated totals, and ready-to-use structure
Word Invoice Template (.docx)
Fully editable invoice format for Microsoft Word & Google Docs
No signup required • Export to PDF in seconds
- Detailed product line items with SKU tracking
- Real-time automatic totals
- Clear quantity & unit pricing display
- Built-in tax handling (VAT, GST, Sales Tax)
- Flexible discount controls
- Shipping & handling cost support
When to Use a Sales Invoice
A sales invoice is essential when selling physical goods, inventory, or merchandise. It helps you maintain clear records, ensure compliance, and get paid faster. Knowing what information a sales invoice should contain — product details, pricing, and tax — keeps every transaction clear.
Product Sales
Ideal for businesses selling physical items or inventory
Retail Transactions
Perfect for stores, eCommerce brands, and high-volume sales
Wholesale Orders
Manage bulk pricing, large quantities, and B2B deals
Shipping & Fulfillment
Include delivery charges, tracking, and handling fees
Commission-Based Sales
Track sales rep commissions, deal value, and payout percentages alongside product line items
How to Create a Sales Invoice
Creating a polished invoice doesn't need to be complicated. Our tool is designed for speed, accuracy, and professionalism. This is exactly how to create a sales invoice in PDF format — in four simple steps.
Add Your Business Details
Enter your business name, address, contact info, and tax ID. Add your logo for a professional look
Enter Customer Information
Include billing details and contact info. Add a separate shipping address if needed
Add Products & Quantities
List each product with description, SKU, quantity, and unit price — totals calculated automatically
Apply Tax & Payment Terms
Include applicable taxes, shipping fees, and define due dates (Net 15, Net 30, etc.)
Everything You Need to Manage Sales Invoices
Product management, tax compliance, and shipping tools all in one place
Product Management
Organised product catalog, quantity & pricing clarity, automatic calculations, and built-in discount tools.
- SKU tracking
- Bulk pricing support
Tax & Compliance
VAT / GST / Sales Tax ready, handles tax exemptions, supports multiple regions with clean professional formatting.
- Multi-region tax support
- Tax exemption handling
Shipping & Delivery
Shipping cost fields, handling fee options, multiple address support, and export to PDF & Word.
- Delivery tracking ready
- Professional formatting
Product Tracking, Tax Compliance & Shipping Tools
Everything you need to manage sales invoices professionally
Product Management
- Organised product catalog
- Quantity & pricing clarity
- Automatic calculations
- Built-in discount tools
Tax & Compliance
- VAT / GST / Sales Tax ready
- Handles tax exemptions
- Supports multiple regions
- Clean, professional formatting
Shipping & Delivery
- Shipping cost fields
- Handling fee options
- Multiple address support
- Export to PDF & Word
Frequently Asked Questions
Everything you need to know about sales invoicing
A complete sales invoice should include your business details, customer information, invoice number, product descriptions, quantities, pricing, taxes, shipping costs, total amount due, and payment terms.
Our sales invoice templates are available as a pre-built Excel spreadsheet with automatic calculations, a fully editable Word document, and an instant PDF export through the online invoice generator — so you can choose whichever format fits your workflow.
Yes — the template supports commission tracking alongside product line items, so sales reps and account managers can include commission percentage, deal value, and payout terms in the same invoice format.
A sales invoice focuses on physical products and quantities, while a service invoice is used for billing time, expertise, or project-based work.
Not at all. A flexible sales invoice template can handle multiple product types, pricing models, and tax rules in one place.
Yes, the template includes SKU tracking fields for each product line item.
Flexible discount controls allow you to apply percentage or fixed amount discounts to individual items or the entire invoice.
VAT, GST, and Sales Tax are all supported, with automatic calculations built in.
These templates are perfect for sales professionals, account managers, retail businesses, e-commerce brands, wholesale companies, product-based businesses, and any organization that needs to bill for physical goods with SKU tracking and tax calculations.
These templates include detailed product line items with SKU tracking, real-time automatic totals, clear quantity and unit pricing display, built-in tax handling (VAT, GST, Sales Tax), flexible discount controls, shipping and handling cost support, and commission tracking for sales reps.