Create professional proforma invoices online for use in quotes, estimates, and international trade. Your proforma invoice PDF is available instantly, in seconds, and free.
Create, personalize, and email custom proforma invoices easily with our powerful online tool.
A proforma invoice is a bill that is sent to buyers in advance of the delivery of goods or services. It details terms, prices, and quantities, but is not a legal request to pay.
Proforma invoices are used by businesses to bring transparency, confirm business deals and facilitate international transactions.
A proforma invoice for customs helps authorities calculate duties, taxes, and import costs before shipment.
Send a proforma invoice for approval to confirm pricing, scope, and terms before starting work.
Provide a detailed price estimate invoice so buyers understand total costs upfront.
Improve credibility with branded, well-structured proforma invoice templates.
| Aspect | Proforma Invoice | Commercial / Regular Invoice |
|---|---|---|
| Purpose | Estimate/quotation | Payment request |
| Legal Status | Not legally binding | Legally enforceable |
| When Issued | Before delivery | After delivery |
| VAT / Tax | Not claimable | Claimable |
| Accounting Entry | Not recorded | Recorded as revenue |
| Customs Use | Used for import/export | Proof of sale |
Follow these simple steps to create a professional proforma invoice
Click "Create Proforma Invoice" and start instantly—no signup required.
Add your company name, address, and your client's information.
Include item descriptions, quantities, unit prices, and totals.
Choose "Proforma Invoice" as your document type.
Preview and download your invoice instantly.
Our tool acts as a free proforma invoice template generator, allowing you to:
💡 For freelancers working on client projects, you can also use our Freelance Invoice template for service-based billing and project-based payments. Perfect for freelancers, exporters, agencies, and small businesses.
No, a proforma invoice is not legally binding and does not require payment.
You can show VAT for estimation purposes, but it cannot be claimed by the buyer.
Yes, an international shipping proforma invoice is widely accepted for customs clearance.
Proforma is Latin: "proformi," meaning "in the form of" or "for the sake of form."
Normally 7-30 days, based on your business terms and industry standards.
A proforma invoice is more formal and elaborate than a quotation and is commonly used in international trade.
Start generating professional proforma invoices in seconds. No signup. No hassle.